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Publication review

Publication review is how a private NEMAR dataset becomes a citable, public, archived resource. It’s an admin-mediated step; this page explains what the admin checks and what to expect once you click Request publication.

What “published” means

Section titled “What “published” means”

When a dataset is published, three things change:

  • Visibility. The dataset moves from private to public; anyone can find it on Discover.
  • DOI. A concept DOI is minted (via DataCite/Zenodo) so the dataset becomes citable. Each future version gets its own version DOI under the concept.
  • S3 lock. Files are written under S3 Object Lock so they can’t be tampered with after publication.

Publishing is irreversible by design, a published DOI cannot be retracted, only superseded. The confirmation dialog on the admin side requires typing PUBLISH for that reason.

What the admin checks

Section titled “What the admin checks”
  • BIDS validation. Must pass against the current BIDS schema.
  • Metadata completeness. dataset_description.json has Authors, License, and HowToAcknowledge populated.
  • HED tags (if present). Events are validated against the current Hierarchical Event Descriptor schema.
  • Modality consistency. The modality folders inside participants match what’s declared.

How long does review take?

Section titled “How long does review take?”

Most reviews land within 1-2 business days. Submissions that pass on the first try move through quickly; the slower ones are usually waiting on a metadata fix or a re-upload after an HED tagging issue.

If you’re denied

Section titled “If you’re denied”

A denial isn’t the end of the road. The admin sends a reason (which appears on your dashboard card and goes to your email). Address the feedback, re-upload if needed, and click Request publication again. There’s no penalty for multiple rounds.

If BIDS validation is failing

Section titled “If BIDS validation is failing”

The card shows Validation failed with a short error summary. The fix is almost always in your BIDS folder, not in NEMAR, the BIDS validator can reproduce the error locally. Fix, re-upload, and the badge clears on the next validation pass.

Getting cited

Section titled “Getting cited”

Once your dataset has a DOI, citations show up automatically in the citation dashboard as publications referencing it appear. NEMAR pulls citations from OpenAlex and DataCite Event Data.